Description
The Marketing Team at Visa is seeking an individual to join our team in the LAC region. As a Marketing Administrative Assistant, you will provide overall administrative and operational support to the team, ensuring smooth operations of a fast-paced, results-driven team.
Responsibilities:
- Analyze, prepare, and submit work/purchase orders from vendors while maintaining orderly communications with them
- Review finance reports to validate that all expenses match correctly and are properly coded
- Assure compliance of team members' initiatives, including contracts, business cases, travel, and corporate expenses, as per Visa's policies
- Coordinate executive communications, including taking calls, responding to emails and interfacing with our internal clients
- Schedule meetings and appointments, secure rooms and internal spaces for activities
- Book and manage travel logistics, expenses and itineraries for select function members
- Prepare and submit expenses as well as track and report budget variances and updates for the team
- Maintain an organized system of paper and electronic documents as per Visa's records and information management program
- Prepare internal and external documents for the team members in support of function operations
- Prepare insights and decks taking different sources and producing a story line that addresses complex topics simply
- Partner with peers in other functional areas and across global/regional teams to execute projects
- Facilitate monthly internal meetings and events
- Uphold a strict level of confidentiality
Requirements:
- Associate: Minimum of 6 months of work experience or a Bachelor's Degree
- Preferred: 2 or more years of work experience, 5 years of professional experience in a corporate environment, 2 years of experience as an Executive Assistant
- Experience using Microsoft products including PowerPoint, Excel, Word and Outlook
- Discretion combined with poise and professionalism in all communications
- Excellent communications skills both verbal and written in Spanish and English, Portuguese a plus
- Ability to operate effectively and efficiently in a challenging, fast-paced environment
Benefits:
- Comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program