Description
We are seeking a People & Culture Administrator to join our team in Kuala Lumpur. As a key member of our HR team, you will provide HR administration and office management support across Malaysia and Taiwan, with backup support for other regional offices when required.
Responsibilities:
- HR Administration & Employee Support: Handle HR queries, prepare employment letters, and maintain employee documentation and audit records in line with local requirements.
- Employee Relations: Take ownership of case documentation, meeting coordination, note-taking, and related follow-ups under HR guidance.
- Employee Lifecycle Management: Coordinate offers, onboarding, probation reviews, employee changes, and offboarding.
- HR Systems & Records: Maintain accurate employee records, personnel files, and organisational charts in BambooHR and Metronome.
- Office Management: Oversee office facilities, cleaners, building management, supplies, stationery, and pantry stock across Malaysia and Taiwan.
- Employee Engagement & Events: Coordinate employee events, celebrations, meals, and engagement activities, including logistics and vendor arrangements.
- Expatriate Visa Administration: Coordinate visa applications and renewals, ensuring documentation and submissions meet required timelines.
- Expense Administration: Update and reconcile monthly PBB expense files and submit them to Finance on time.
Qualifications:
- Education: Diploma or degree in Human Resources, Business Administration, or a related field.
- Experience: 3–5 years in HR administration, HR operations, or a generalist HR role.
- Expatriate Management: Hands-on experience managing EP applications and renewals, FKW matters, and liaising with MDEC and Immigration is essential.
- Systems Knowledge: Familiarity with HRIS platforms and spreadsheets; Rippling experience is an advantage.
- Core Skills: Strong organisational skills, attention to detail, and the ability to manage competing priorities.