Practice Assistant

Norton Rose Fulbright is seeking a Practice Assistant to join our St. Louis team. The successful candidate will provide direct support to lawyers by performing administrative and legal work.

Responsibilities include:

• Accepting work assignments from practice group lawyers and working collaboratively with other team members
• Maintaining calendars, coordinating meetings, and scheduling appointments
• Coordinating travel arrangements with the firm's travel provider
• Organizing and managing files and emails in the document management system
• Document production, including formatting, editing, and finalizing correspondence, contracts, and memoranda
• Processing business expense reimbursements and vendor payments
• Inputting time entries for assigned lawyers
• Completing client/matter intake request forms and working with the lawyer and compliance department on new or existing business
• Filing documents electronically with various courts
• Reviewing and editing pre-bills for submission to the billing department
• Providing administrative support, including printing, scanning, and duplicating
• Maintaining and updating contact lists and coordinating mailings
• Attending business development meetings and collecting key takeaways
• Exercising good judgment and delegating administrative tasks as needed
• Assisting other practice group support members with overflow work and providing backup support during periods of leave

The ideal candidate will have:

• At least one year of experience in a law firm or professional service organization
• An Associate's or Bachelor's degree, or a high school diploma
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Maintains a calm and professional demeanor at all times
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience
• Self-starter who takes initiative and has a willingness to learn
• Understands when to act and when to ask
• Demonstrates accountability and takes ownership and pride in work
• Strong time management skills and ability to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles and practice nuances

Norton Rose Fulbright offers a comprehensive and competitive benefits package, including:

• Access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance
• Pre-tax benefits, such as health savings and flexible spending accounts
• 401(k) savings plan and profit-sharing plans
• Fertility benefits
• Commuter benefits and student loan assistance refinancing options
• Paid time off plan, providing a minimum of 20 days off based on role and tenure
• Generous paid maternity leave and paid paternity leave
• Child care support through a back-up care program
• 11 Firm holidays