Description
Job Summary
The Government Legal Department (GLD) is seeking two Personal Assistants to join its Business Management community. As a Personal Assistant, you will provide high-quality administrative and PA support to senior leaders and their legal teams.
About the Role
You will normally provide support to up to two Deputy Directors, taking responsibility for the effective management of their diaries, inboxes, and meeting arrangements. You will need to be highly organised, able to manage competing priorities, and confident working with colleagues and stakeholders at different levels.
Your responsibilities will include:
- Executive and diary management: Provide day-to-day PA and administrative support to Directors and Deputy Directors and colleagues, including proactive diary and inbox management.
- Meetings and coordination: Arrange meetings, coordinate attendees, book rooms, and organise virtual or in-person meeting arrangements.
- Document management, reporting, and administration: Undertake non-chargeable document-management activities, including printing, filing, collating, circulating, and maintaining documents and reports.
- Bookings, logistics, and people support: Arrange travel and accommodation for colleagues and, where required, wider team members.
- Team-specific responsibilities: Some posts may include additional responsibilities reflecting the work of the directorate.
- Corporate contribution: Work collaboratively with the wider PA network and Business Management community to provide consistent and resilient support.
Person Specification
The essential skills and experience for this role are:
- Experience of providing administrative, business support, or personal assistant support to senior leaders in a busy working environment.
- Experience of managing competing priorities and deadlines, including organising meetings, appointments, or other activities.
- Experience of using diary, email, and standard Microsoft Office/Microsoft 365 applications effectively to organise work and communicate with others.
- Experience of communicating professionally with a range of colleagues and stakeholders, including handling information appropriately and exercising judgement about when matters need to be escalated.
- Evidence of a high level of accuracy and attention to detail when preparing, maintaining, or coordinating information, correspondence, or documentation.
- Ability to use digital systems to manage information accurately, organise work, and maintain appropriate records.
Security Clearance Level
All GLD employees must hold BPSS. In addition to this, those based in our London offices must hold or be willing to obtain SC level clearance for this role.
Salary
The salary for this role is GBP 33,744 per year.