Description
We are seeking an engaged and versatile individual for a team assistant role with a focus on billing and secretarial organisation in our Munich office.
As a Personal Assistant / Legal Secretary / Teamassistenz, you will support our partners and lawyer teams in their daily work, accompany billing and invoicing processes, and ensure reliable organisational procedures.
Responsibilities:
- Invoicing and fee accounting: You will oversee the entire billing process from preparation to completion of outgoing invoices.
- Coordinate billing processes: You will liaise with our partners, lawyers, and departments such as Billing, Finance, and Controlling to ensure accurate and timely invoicing.
- Ensure quality and deadlines: You will review mandate and invoice data, track outstanding billing matters, and proactively resolve discrepancies.
- Self-organised secretariat: You will handle administrative and organisational tasks and provide reliable support to our partners and lawyer teams in their daily work.
- Communication, appointments, and travel coordination: You will manage phone calls and correspondence in German and English, organise appointments, deadlines, and business trips.
- Document and mailbox management: You will format and review documents, maintain client files in our internal document management system, and manage relevant email mailboxes.
- Client activities: You will support client events and selected marketing and business development activities.
Requirements:
- Completed commercial or comparable training, such as business administration, legal secretary, or foreign language correspondent.
- Experience in an assistance or secretarial role, ideally with experience in invoicing or fee accounting.
- Affinity for numbers and structured processes: You work precisely, identify discrepancies, and maintain an overview even with high workloads.
- Organisational talent and initiative: You set priorities, pursue tasks reliably, and drive topics proactively.
- Team and service orientation: You work collaboratively with partners, lawyers, and internal departments and keep common goals in mind.
- Proficiency in digital applications: You have good knowledge of Microsoft 365 applications and are willing to learn our firm's systems.
- Excellent German and good, practical English skills.
Benefits:
- Varied and challenging tasks in a collegial and highly motivated team.
- Modern, attractive, and future-proof workplace with excellent public transport links.
- Comprehensive onboarding with accompanying training and structured induction.
- Dynamic, innovative, respectful, friendly, and ambitious company culture.
- Industry-standard remuneration, 30 days' annual leave, job ticket, corporate benefits, and many social events and wellbeing offers.
- Regular training opportunities (IT and English).
- Subsidised lunch and diverse social events, including our happy hour on the rooftop terrace.
- Fresh fruit, snacks, and drinks.
- Allowance for employee benefits.
- Opportunity for social engagement (inclusion, citizenship) at work.