Description
As an Administrative Assistant at Pfizer, you will provide comprehensive administrative support to a business leader, serving as the key point of contact for administrative activities to ensure smooth operations within the team.
Responsibilities:
- Provide administrative support and serve as the main point of contact for the team
- Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls
- Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality
- Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system
- Set up and handle logistics for large or off-site meetings and identify cost-effective vendors
- Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow
- Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development
- Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives
- Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects
Requirements:
- Bachelor's degree or above with at least 5 years of experience
- Demonstrated planning and organizing skills
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
- Excellent attention to detail and interpersonal skills
- Ability to work with confidential documents and information
- Strong communication and collaboration skills
- Ability to carry out all office functions proficiently and complete quality work on a timely basis
Preferred Qualifications:
- Prior experience as an Administrative Assistant in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
- Strong organizational skills and the ability to manage multiple tasks simultaneously
- Proactive approach to work and the ability to initiate follow-up actions