Secretary

We are seeking a full-time secretary to join our high-performing team in Hong Kong.

As a secretary, you will support a group of fee earners, including Partners and Associates, in a dynamic and fast-paced environment.

Key Responsibilities

• Produce drafts of documents from instructions or dictation
• Maintain office systems, including data management and filing
• Enter time into time-keeping systems as instructed
• Handle proper filing of correspondence and documents, both incoming and outgoing
• Screen phone calls and handle enquiries
• Manage diaries
• Arrange travel, visas, and accommodation
• Prepare and handle billing and marketing materials
• Liaise with clients and other colleagues and act as a communication bridge between different fee-earners

Skills & Experience

• Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm
• Strong command of English, Mandarin, and Cantonese communication skills, both spoken and written
• Technology-savvy and proficient in formatting legal documents and common work-related software such as Microsoft Office, including Word, Excel, and PowerPoint
• Shows initiative and desire to learn over time
• Exercises care in handling work and in complying with instructions
• Personable, proactive, trustworthy, responsible, and reliable
• Integrity and discretion when handling confidential information
• Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations, and multi-task
• Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
• Works well in a team environment