Description
Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world.
We are seeking a Talent Operations Specialist to join Flagship Pioneering's Talent Acquisition team. In this hands-on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back-end AI-focused operations.
Key Responsibilities
- Recruiting operations & coordination
- Support day-to-day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows
- Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents
- Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track
- Maintain accurate, up-to-date records and candidate data to support consistent project management and execution across active searches
AI-Enabled Execution
- Use AI-enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication
- Apply new tools and techniques to strengthen workflow organization, summarization, and documentation
Reporting, Data, and Workflow Support
- Leverage AI-enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress
- Prepare client-ready candidate summaries, search updates, and other documentation to support assessment and decision-making
Internal Stakeholder Support
- Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle
- Support a high-touch internal experience by ensuring accurate information, timely follow-up, and smooth workflow execution
Required Qualifications
- 2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
- Bachelor's degree required
- Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows
- Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
- Experience with Greenhouse or a similar applicant tracking system
Preferred Qualifications
- Experience supporting executive search or senior-level recruiting in a matrixed organization
- Track record in project management including building reports or dashboards to track search activity and candidate movement
- Demonstrated ability to use AI tools to improve operational workflows and communication