Description
Job Overview
As a Talent Operations Partner at Helsing, you will play a crucial role in supporting the scheduling engine that keeps our hiring pipelines moving at pace. Based in either Munich or London, you will work closely with the wider Talent Operations team to ensure a smooth and well-coordinated process for candidates and interviewers alike.
Responsibilities
- Support high-volume interview scheduling across multiple time zones, balancing candidate, interviewer, and hiring manager availability at pace.
- Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates.
- Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience.
- Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making.
- Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time.
- Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance.
- Be based in our Munich or London office, minimum 3 days per week.
Requirements
- Experience supporting a scaling, high-volume talent acquisition function with a focus on operational execution.
- Ability to manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly.
- Clear communication skills, with the ability to articulate process challenges and propose practical, fast-turnaround solutions.
- Proficiency in using Applicant Tracking Systems to increase team efficiency and throughput.
- Problem-solving skills to keep fast-paced pipelines moving without losing accuracy.
- Business fluency in German and English, with the ability to adapt effectively to a scaling, high-volume environment while maintaining confidentiality.
Nice to Have
- Operational experience using Greenhouse, Ashby, Confluence, and GoodTime.
- Data-focused approach, with the ability to manage and interpret reports relating to process efficiency.
Benefits
- Competitive salary and VSOP options.
- Relocation support: up to €2,500 and 4 weeks temporary accommodation.
- Learning: €500/£450 yearly allowance.
- Health & wellness: gym membership and mental health support (Nilo.health).
- Social: regularly company events and monthly social allowances.
- Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.
- Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work.