Work Coordinator- Project Controls & Documentation

WSP is seeking a Work Coordinator – Project Controls & Documentation for our Power & Energy team in Amarillo, TX, to support utility construction operations in the area.

The primary objective of this position is to keep project information, documentation, and schedules organized, accurate, current, and visible to the appropriate teams.

Your Impact

• Maintain and update construction schedules based on current project information.
• Maintain inspector coverage and assignment schedules.
• Track upcoming construction activities, key milestones, inspection needs, and schedule changes.
• Maintain current project drawings, specifications, revisions, and supporting construction documentation.
• Manage document control and revision/version tracking.
• Maintain organized project files within SharePoint and other applicable systems.
• Verify required project documentation is received, complete, appropriately identified, and properly filed.
• Track outstanding documentation, action items, and information needed from project stakeholders.
• Coordinate schedule and documentation updates with Operations Managers and inspectors.
• Communicate relevant schedule changes and project-document updates to affected personnel.
• Maintain project trackers and provide regular schedule/status information to Operations leadership.
• Identify missing, outdated, duplicate, or conflicting project information and coordinate resolution with the appropriate party.
• Assist with project closeout by helping ensure required construction and inspection records are complete and organized.
• Support continuous improvement of project tracking and document-control processes.
• Coordinate with the Inspection Support & Training Coordinator to ensure inspectors receive current documentation and project information.

Who You Are

Required Qualifications

• 5+ years of experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, or a similar construction environment.
• High School Diploma
• Previous experience in project coordination, project controls, document control, construction scheduling, or construction administration.
• Experience maintaining multiple project schedules and trackers simultaneously.
• Experience working with construction drawings, specifications, revisions, and project records.
• Proficiency with Microsoft Excel, Outlook, Teams, Word, Bluebeam, and SharePoint.
• Strong attention to detail and ability to identify discrepancies in schedules and documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating with multiple stakeholders.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Strong ability to quickly adapt to change and demonstrate flexibility to a variety of schedules and hours to meet business needs.

Preferred Qualifications

• Experience supporting field inspectors or construction management personnel.
• Familiarity with project closeout and construction recordkeeping.
• Experience with construction scheduling or project-controls systems.