Secretarial Services Officer

We are seeking a highly organised and proactive individual to join our Secretarial Services Department as a Secretarial Services Officer. You will provide professional secretarial and administrative support to the Group Company Secretary.

Key Responsibilities:

• Build and maintain professional relationships with senior stakeholders, regulatory bodies, and service providers
• Drive the implementation of board meetings and initiatives, including meeting preparation, logistics, and stakeholder coordination
• Provide administrative support for company secretarial matters, including coordination and issuance of periodic announcements and regulatory-related announcements
• Manage the senior executive's calendar, arrange appointments, and resolve scheduling conflicts
• Coordinate internal and external meetings, prepare meeting materials, and record meeting minutes
• Prepare, proofread, and format correspondence, reports, and presentations
• Screen and route calls, emails, and requests, and respond to routine enquiries
• Arrange business travel, accommodation, and itineraries
• Maintain accurate filing systems, contact lists, and document records

Requirements:

• Bachelor's degree or above in business administration, secretarial studies, or equivalent practical experience
• At least 10 years of relevant secretarial or administrative experience, including experience supporting senior executives
• Proficiency in word processing, spreadsheets, presentation preparation, email, and calendar management
• Excellent communication skills in both verbal and written Chinese (Putonghua) and English
• Experience coordinating meetings, travel arrangements, document preparation, and administrative follow-up