Reception, Accounts Payable Agent

We're not in the shipping business; we're in the information business. At Expeditors, you will find professionalism, leadership, and a friendly environment that fosters an innovative, customer service-based approach to logistics.

As a Reception, Accounts Payable Agent, you will provide reception, administrative, and entry-level Accounts Payable support for the office and Canada Centralized Accounting team. Your role is crucial in maintaining a professional reception environment, supporting day-to-day office administration, and assisting with the accurate and timely uploading, submission, and processing of payables.

Responsibilities

Reception and Administrative Support

• Maintain a tidy, professional, and welcoming reception area.
• Greet visitors and provide general assistance as required.
• Receive, sort, and distribute daily mail, courier packages, and deliveries.
• Follow established security and safety procedures at the reception desk, including visitor sign-in and visitor badges.
• Answer and direct incoming telephone calls and general inquiries as required.
• Scan, organize, upload, and maintain documents and electronic records.
• Provide general administrative support to the office and Canada Accounting team.
• Assist with other administrative tasks and projects as assigned.

Accounts Payable Support

• Receive, organize, and upload service provider invoices and supporting documentation.
• Review invoices for required documentation and approvals and escalate missing or incomplete information to the appropriate team member.
• Submit payables accurately and timely into the appropriate financial systems in accordance with established processes.
• Assist with the entry and processing of payables, deposits, expenses, and payment requests as assigned.
• Ensure supporting documentation is attached, organized, and maintained appropriately.
• Identify basic discrepancies, missing information, or processing issues and escalate them to the AP Lead or appropriate team member.
• Maintain clear and accurate notes within internal systems when required.
• Assist the Accounts Payable team with routine follow-up and administrative activities.
• Complete assigned Accounts Payable activities in accordance with established company policies, procedures, and internal controls.
• Develop knowledge of Accounts Payable procedures and Expeditors systems through structured training and day-to-day experience.
• Support the Centralized Accounts Payable team with other duties and projects as assigned.

Physical Demands

• Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc.
• Write with pencil, pen, or marker.
• Functions performed primarily while seated at a desk.

Qualifications

• High school diploma or equivalent required.
• Previous accounting or Accounts Payable experience is not required. Training will be provided.
• Previous reception, office administration, or customer service experience is an asset.
• Strong organizational skills and attention to detail.
• Comfortable working with computers, electronic documents, and data entry.
• Basic experience with Microsoft Outlook, Excel, Word, and Teams is an asset.
• Ability and willingness to learn new systems, processes, and accounting procedures.
• Ability to manage multiple responsibilities and priorities in a fast-paced office environment.
• Strong verbal and written communication skills.
• Professional and service-oriented approach when interacting with employees, visitors, and service providers.
• Reliable, self-motivated, and willing to learn.
• Fluent in English; proficiency in French is an asset.

Benefits

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical, Prescription Drug, Dental, and Vision
• Life and Long Term Disability Insurance
• RRSP Retirement Savings Plan
• Employee Stock Purchase Plan
• Training and Personnel Development Program