Proposal Project Specialist

The Proposal Project Specialist is responsible for managing the proposal development process for less complex, custom bids, from receipt of the RFP through proposal submission.

This role requires specialized knowledge of a primary business segment, with the ability to support other segments as needed. The Proposal Project Specialist concurrently manages multiple proposals with aggressive deadlines, supports follow-up, finalist, and contracting activities as needed.

Essential Functions

• Manage assigned proposal projects, including analysis, research, writing/editing responses to RFI/RFP questionnaires, negotiating requirements with cross-functional SMEs, and creating proposal documents and exhibits.
• Ensure requirements are in line with the corporate position, working with cross-functional SMEs to get agreements and increase requirements compliance.
• Execute proposal projects cross-functionally, including team communications, timelines, and follow-up to ensure accurate, complete, and quality input from operational areas.
• Generate proposal and sales documents while adhering to corporate marketing standards, department guidelines, templates, and styles.
• Coordinate production and shipping to ensure accurate and on-time delivery.
• Resolve issues and conflicts with appropriate escalation.
• Serve as Proposal Management Subject Matter Expert for various matrix partners.
• Develop market and client industry-specific responses.
• Contribute to a culture of continuous improvement and share ownership of process improvement efforts.
• Display sound critical thinking skills and bring forth ideas.
• Actively participate in ad hoc projects and process ownership/responsibility, working with internal and cross-functional partners to define, develop, and implement process improvements.
• Provide training, coaching, and mentoring of new team members as it relates to proposals and/or projects applicable to the Proposal Project Specialist role.

Preferred Qualifications

• Bachelor’s degree in Business, Pre-Law, English, Journalism, or Communication, or equivalent work experience.
• Master’s degree highly preferred.
• Project management and previous full proposal cycle experience.

The internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

The annual salary for this position is 74,600 - 124,400 USD, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

Benefits

• Comprehensive range of benefits, with a focus on supporting whole health.
• Medical, vision, dental, and well-being and behavioral health programs.
• 401(k), company-paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year, paid holidays, and leaves of absence.