Project Coordinator - Power Delivery

WSP is currently seeking a Power Delivery Project Management Project Coordinator. This position will be based out of Florida, Georgia or Alabama with the ability to work remotely from any mutually acceptable location within the region.

This role provides advanced administrative and logistical support to project teams by coordinating activities that promote operational efficiency, documentation integrity, and cross-functional collaboration. The successful candidate will oversee complex assignments requiring the ability to interpret project plans, manage information workflows, and ensure timely execution of critical tasks. They will work independently with minimal supervision to resolve issues, implement process improvements, and contribute to successful project delivery. The Project Coordinator will serve as a key liaison between Project Managers, Project Leads, internal departments, and external stakeholders to facilitate seamless project coordination and reporting.

Key responsibilities include:

• Leading or assisting the Project Manager in creation of project setup
• Developing and maintaining detailed project logs, schedules, Financial Reports and status reports
• Coordinating the creation, formatting, and finalization of client deliverables
• Leading the creation, administration and distribution of critical documentation
• Tracking project milestones and following up with team members
• Managing internal documentation systems and repositories
• Serving as a primary point of contact for project-related inquiries
• Collaborating with Procurement and Finance teams to monitor project budgets and ensure timely payments
• Assisting with data entry and verification for cost reports, timesheets, and vendor submissions
• Facilitating project meetings and preparing agendas and notes
• Supporting onboarding of project staff
• Assisting in the resolution of administrative and logistical challenges
• Coordinating updates to project dashboards and reporting tools
• Providing support in audit and compliance reviews
• Ensuring documentation related to safety plans, quality assurance, and regulatory requirements are maintained
• Contributing to the development and refinement of templates, procedures, and project coordination workflows
• Monitoring the use of shared project resources
• Leading or co-leading administrative segments of large projects
• Serving as a resource and providing guidance to more junior staff
• Anticipating risks related to schedule, documentation, or compliance
• Tracking deliverable production cycles and assisting in developing timelines
• Exercising responsible and ethical decision-making

The ideal candidate will have:

• High school diploma or equivalent
• Minimum of 5+ years of relevant post-education experience in related job capacity
• Strong understanding of project lifecycles
• Demonstrated ability to independently manage multiple priorities
• Advanced proficiency with Microsoft Office Suite and project tracking tools
• Experience with documentation management platforms
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities
• Strong attention to detail and commitment to maintaining data accuracy
• Ability to interpret and implement project coordination policies, procedures, and standards
• Professional communication skills
• Experience compiling data and generating reports
• Capacity to identify process inefficiencies and suggest enhancements
• Comfort navigating cross-functional relationships
• Strong problem-solving skills
• Skilled in time management
• Ability to work independently with minimal direction
• Experience managing documentation associated with subconsultants, contracts, and permits
• Ability to maintain confidentiality
• Track record of contributing to successful team coordination
• Ability to lead documentation audits
• Willingness to support the development of junior staff