Description
We are seeking a Part-Time Receptionist to join our team in Bristol.
The Receptionist role will be based at our site in Bristol and consists of staffing the reception desk and providing Reception and Administration services for the business.
Primary Responsibilities
- Greet staff and visitors, ensuring visitor sign-in and badge issuance, and managing temporary passes.
- Manage car parking logistics, including maintaining records of permits, vehicle registrations, and contact details.
- Handle incoming calls on both the main and mobile reception lines and manage reception and facilities mailboxes.
- Coordinate meeting room and Deskbird bookings.
- Manage postal and courier services, including logging parcels, notifying recipients, and processing outgoing shipments.
- Control stock of consumables and catering supplies, including ordering lunch for meetings when necessary.
- Report and manage building maintenance issues, working with cleaning and facilities staff.
- Oversee security protocols, such as badge audits and key safe management.
- Verify identification documents for new starters and manage visitor security forms.
- Administer car hire logistics, including key management and notifying colleagues of arrivals.
- Manage contractor inductions and monitor snag sheets for issues.
- Handle IT equipment distribution and fault logging, maintaining stock levels.
- Maintain records for bike and locker hire, ensuring the completion of disclaimer forms.
- Serve as a registered First Aider and Fire Warden.
- Administer the Deskbird system, including updating user access and removing leavers.
- Liaise with the Facilities Manager to communicate site and IT issues.
- Provide additional administrative support as required.
Preferred Skills and Experience
- Previous reception or customer service experience.
- Strong communication and interpersonal skills.
- A proactive and solutions-focused approach.
- Excellent attention to detail and organisational skills.
- A discreet and professional manner.
- A flexible and adaptable approach.
What we offer
- Contributory Pension Scheme
- Private Medical Insurance
- 33 days Annual Leave
- Access to Flexible benefits
- Flexible Working Scheme
Commitment to Diversity
We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture.
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