Executive Assistant to the Deputy Private Secretary to The King

The Private Secretary's Office sits at the heart of the Royal Household, advising His Majesty The King on constitutional, governmental, and political matters across the UK, Realms, and Commonwealth. In this role you will provide comprehensive and strategic Executive Assistant support to the Deputy Private Secretary, ensuring their time and work are focused and highly effective, while also playing a central role in the administration of government duty.

Key Responsibilities:

• Provide high-quality executive support to the Deputy Private Secretary, including complex diary management, meeting co-ordination, arranging travel, and managing stakeholder relationships.
• Act as a trusted liaison and representative of the Private Office, handling communications, inboxes, and enquiries with discretion and efficiency.
• Support government duty work by preparing official papers, and managing incoming constitutional documents, correspondence, and invitations from Heads of State and other dignitaries.
• Draft, proof-read, and prepare documents, briefings, reports, and correspondence for both internal and external stakeholders.
• Ensure the smooth flow of information across the team and wider Household departments, distributing agendas, minutes, and reports, and tracking actions from meetings and boards.
• Maintain and improve office systems, processes, and filing conventions, proactively identifying opportunities to enhance efficiency and workflow.
• Contribute to wider administrative duties, including visitor clearances, departmental meetings and team-wide activities and events.

Person specification:

• Relevant Executive Assistant experience, with ability to provide high-quality support to senior leaders in complex environments where confidentiality and discretion is required.
• Experienced in complex diary and inbox management, with proactive approach, pre-empting situations and using sound judgement to resolve issues.
• Highly organised, with ability to manage a varied workload and prioritise tasks to meet deadlines, all whilst remaining accurate even under pressure.
• Exceptional administrative skills to confidently manage and deliver the administration of Government Duty.
• Confidence creating a range of documents, from agendas and reports to correspondence and briefing notes.
• Excellent communication skills, with ability to liaise confidently and diplomatically with a diverse range of stakeholders, both internal and external.
• Ability to work collaboratively as part of a team, and thrive independently with minimal direction.
• Strong IT skills, including Word, Excel, Outlook and PowerPoint, and the ability to produce detailed papers and presentations.

Benefits:

• 25 days annual leave, rising to 30 days (plus bank holidays) dependent on the length of time you have worked for us.
• Excellent non-contributory pension plan (we'll contribute 15% and you can contribute more if you wish).
• Complimentary lunch on-site.
• Range of leave options to support your life priorities, such as parental pay and leave and volunteering days.
• Benefits to support your physical and mental wellbeing.
• 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations.