Executive Assistant

We're seeking an adaptable, solutions-focused Executive Assistant to support four members of our leadership team at Visa's Sydney office. The ideal candidate will be a collaborative team player with excellent written and verbal communication skills, strong organisational capability, sound judgement, and the ability to confidently manage competing priorities in a fast-paced environment.

As an Executive Assistant at Visa, you will:

• Provide a high standard of operational and administrative support to four members of the leadership team.
• Proactively manage complex and highly fluid calendars, balancing requests from across the business and external partners while using sound judgement to prioritise effectively.
• Coordinate logistics for domestic and international travel, events and global client study tours.
• Manage expenses and reconciliations.
• Build and maintain strong, collaborative relationships with internal stakeholders and external clients.
• Coordinate and manage logistics for offsites, team-building events and other employee engagement activities.
• Prepare documents and materials, including agendas, emails, letters, presentations, Excel spreadsheets and pre-reading materials.
• Work closely with administrative teams across the organisation.
• Support activities that help strengthen team culture, including team meetings, offsites and client-related activities.
• Partner with cross-functional teams globally to identify new tools, technologies and ways of working that improve administrative efficiency and effectiveness.

Requirements:

• Advanced administrative and organisational skills, with the ability to effectively support four senior leaders.
• Proficiency in Microsoft applications, including Outlook, PowerPoint, Excel, Word, SharePoint and Teams.
• Ability to thrive in a collaborative, fast-paced team environment.
• Strong relationship-building skills with both internal and external stakeholders.
• Excellent written and verbal communication skills, with the ability to handle confidential and sensitive matters with discretion and professionalism.
• Strong judgement and the ability to prioritise competing demands in a changing environment.
• Curious about AI and emerging technologies, with an openness to learning and adopting new tools to work smarter and more efficiently.