Event Operations Coordinator

The Events team at Dow Jones Energy is seeking a detail-oriented, proactive Event Operations Coordinator to join their team. The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

Responsibilities:

• Assist in planning and managing event logistics, including venue selection and vendor management, registration and attendee management, food and beverage coordination, sponsorship fulfillment and deliverables, hotel accommodations, audio-visual production, floor plans and room layouts, décor, signage, and branded materials, and event technology
• Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution
• Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget
• Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination
• Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools

Requirements:

• 0-2 years of corporate event management experience, particularly with mid-sized to large events
• Experience using event management platforms such as Cvent, event websites, mobile event apps, and attendee engagement tools
• Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality
• Experience working with third-party vendors, reviewing contracts, and supporting negotiations
• Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments

Benefits:

• Competitive salary ($55,000 - $75,000)
• Comprehensive and competitive benefits package covering health, retirement, wellbeing, and more