Document Controller

We are seeking an experienced Document Controller to manage, track, maintain, and control all project documentation for major infrastructure projects.

The successful candidate will be responsible for ensuring that engineering, technical, contractual, quality, and project-related documents are accurately recorded, distributed, archived, and maintained in accordance with project procedures, client requirements, and document control standards.

Key responsibilities:

• Maintain all technical documents such as specifications, drawings, vendor drawings, calculation sheets, and field revision instructions
• Prepare monthly document control reports, including registers and logs of critical and non-critical documents
• Keep periodical records and registers as required under various laws and regulations
• Issue documents as per their status and requirement through engineering transmittals
• Track and maintain the latest documents and drawings from head office and vendors
• Handle and maintain all types of incoming and outgoing correspondences and transmittals
• Ensure compliance with approved final document procedures
• Prepare daily, weekly, and monthly reports for maintaining regular records of site development
• Maintain the Master Document Register generated by the database

Qualifications:

• Diploma or Bachelor's Degree in Business Administration, Engineering, Information Management, or a related discipline
• Minimum 5 years of document control experience, with at least 3 years dedicated to infrastructure, roads, utilities, or construction projects
• Proven experience working with engineering consultants, contractors, and project management teams on large-scale infrastructure projects
• Strong knowledge of document control procedures, records management systems, and project filing structures
• Experience in managing technical documents, including drawings, specifications, and contractual correspondence
• Proficient in Electronic Document Management Systems (EDMS) such as Aconex, Procore, and Autodesk Construction Cloud
• Strong understanding of document numbering systems, revision control, workflows, distribution matrices, and document retention procedures
• Experience maintaining registers for incoming and outgoing correspondence, technical submissions, and project deliverables
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and SharePoint
• Ability to maintain confidentiality and ensure accuracy of project documentation
• Strong organizational, communication, and coordination skills