Administrative Specialist

We are seeking highly qualified and experienced Administrative Specialists to support United States Cyber Command (USCYBERCOM) COSS through high-level administrative and business operations support.

Primary Responsibilities:

• Provide timely, accurate, and relevant administrative support to elements of USCYBERCOM J3
• Coordinate daily administrative operations with internal and external entities
• Schedule and manage meetings, events, and VIP visits, including logistical arrangements and briefing materials
• Prepare, track, and manage official correspondence and documentation in accordance with records management standards
• Distribute read-ahead materials and meeting briefings
• Maintain calendars, schedules, and organisational shared resources for situational awareness
• Track and report ancillary training and compliance status and perform trend analysis
• Collect and consolidate feedback to support optimisation of command battle rhythms
• Update and manage workforce locator tools, personnel accountability trackers, and asset management systems
• Manage and coordinate Workflow Management System (WMS) tasks
• Develop and maintain standard operating procedures (SOPs), checklists, manuals, and mission-related instructions
• Facilitate logistics and scheduling for senior-level military, civilian, and foreign visitors
• Identify and implement administrative process improvements
• Support human resource processes including hiring coordination, onboarding, training, and out-processing

Basic Qualifications:

• Top Secret/SCI eligibility with Polygraph security clearance
• Proven ability to independently manage administrative tasks and multitask in a fast-paced, mission-focused setting
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and file management systems
• Strong organisational and coordination skills with attention to detail

Junior Level:

• 3+ years' experience performing Administrative Assistant support at the Junior-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.

Journeyman Level:

• 8+ years' experience performing Administrative Assistant support at the Journeyman-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.

Preferred Qualifications:

• High School Diploma or Bachelor’s degree in business administration, Public Administration, or a related field
• Prior experience supporting USCYBERCOM, with demonstrated understanding of USCYBERCOM organisational structure and mission
• Deep experience using Workflow Management Systems (WMS), JIRA, or similar task tracking tools
• Demonstrated experience successfully planning and supporting high-level events and visits
• Demonstrated ability to analyse and improve administrative processes
• Intimate knowledge of DoD protocol for working with senior officials and foreign visitors

Pay Range: $41,600.00 - $75,200.00