Administrative Assistant II

We invite you to join AECOM, a global team of over 50,000 professionals delivering projects that create a positive impact around the world.

As an Administrative Assistant II, you will provide administrative support for various tasks, such as preparation of reports, charts, and other presentation materials, inventory of office supplies, timekeeping duties, and maintenance of files, databases, and archives of relevant records.

Responsibilities & Duties:

• Provide support in general administrative tasks such as filing, encoding, maintaining, and sorting files and documents.
• Prepare, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required.
• Prepare, review, submit, and track Stakeholder's expense reports for reimbursements.
• Enter, track, and process departmental invoices for payment.
• Process timesheet approval, submission, and Oracle Time Adjustments (OTA) for employees.
• Maintain and organize documents in Sharepoint and Teams databases for stakeholders.
• Process and submit ServiceNow IT ticketing.
• Process and purchase orders for office supplies, including IT hardware and software services.
• Conduct online research for onshore partners.
• Perform other related functions, projects, and duties as assigned.

QUALIFICATIONS:

• Bachelor's Degree or at least 2 or more of relevant years of administration job experience.
• Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.
• Highly motivated with the ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational, and communication skills.
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands, details, and deadlines.

At AECOM, we offer comprehensive benefits to meet the diverse needs of our employees, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.