Description
We are seeking a highly proactive, organised, and independent Executive Assistant to provide complex administrative and strategic support to a Vice President in CX Product Management.
You will be a critical extension of the VP, anticipating needs and making independent decisions that keep the executive and the organisation on track.
Responsibilities:
- Calendar Management: Handle VP's calendar by prioritising schedules and meetings
- Event Speaking Engagement Coordination: Coordinate VP's speaking engagements and work with communications team to ensure content needs are met
- Meeting Planning and Organisation: Assist VP in planning and organising meetings, including assembling agendas and meeting logistics
- Travel Briefing Preparation: Build travel packs for international trips and large domestic events
- Correspondence/Approvals: Support VP by acting as proxy for communications and approvals as authorised
- Travel and Expense Management: Make in-depth global travel arrangements for VP
- Special Projects: Provide analytical support to assist executives on special projects
- Large Corporate Events: Prepare and brief itinerary and accompany VP for large Corporate Events
- Confidentiality: Deal professionally with sensitive and confidential matters and materials
Requirements:
- 4+ years' experience in administrative environment
- 2+ years of experience supporting a principal who was at the director level or above
- Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint
- Experience in calendar management, planning meetings, and coordinating travel
- Excellent verbal and written communication skills
Benefits:
- Medical, dental, and vision insurance
- 401(k) plan with Cisco matching contribution
- Paid parental leave
- Short and long-term disability coverage
- Basic life insurance
- Paid time away, including 10 paid holidays per year, 1 floating holiday, and 16 days of paid vacation time per year
- Optional 10 paid days per year to volunteer