Description
Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.
The Executive Assistant (EA) to the Business Unit Head (BUH) is a trusted executive partner who provides comprehensive, high-level administrative and operational support in a fast-paced, complex, and highly visible environment.
Key Responsibilities
- Provide comprehensive executive administrative support to the BUH and their direct reports, as needed.
- Proactively manage a complex and dynamic calendar, prioritizing meetings and ensuring optimal use of executive time.
- Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
- Serve as a primary point of contact for internal and external stakeholders, managing communications and meeting logistics as required.
- Manage delegation of approvals for timesheets, expenses, and other administrative workflows.
- Handle highly sensitive and confidential information with discretion and professionalism.
- Arrange, coordinate, and host large-scale global virtual meetings.
- Plan, coordinate, and deliver in-person meetings and events end-to-end.
- Translate the BUH's high-level direction, notes, and concepts into clear, concise, and executive-ready PowerPoint presentations.
- Synthesize complex or unstructured input into well-organized, visually polished presentations.
- Collate updates and inputs from Therapeutic Area Heads (TAHs) and direct reports to support key business deliverables and status updates.
- Track and organize action items, follow-ups, and key outputs from leadership meetings.
- Act as point of contact for external meeting attendance and coordination, representing leadership with professionalism and credibility.
- Build effective working relationships across senior leadership, direct reports, and global stakeholders.
Key Skills & Competencies
- Highly organized with exceptional attention to detail and follow-through.
- Proactive, solutions-oriented, and able to anticipate executive needs.
- Strong judgment, discretion, and ability to manage confidential information.
- Confident communicator with polished executive presence.
- Demonstrated ability to operate calmly and effectively in high-pressure, fast-paced environments.
- Strong planning and coordination skills, particularly for complex global meetings and events.
- Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and other standard business tools.
Experience & Qualifications
- Proven experience supporting senior leaders (Business Unit Head, SVP, EVP, or equivalent) in a complex, matrixed organization.
- Demonstrated experience managing executive calendars, travel, and high-profile meetings.
- Strong background in preparing executive-level presentations and business materials.
- Experience working in global organizations and across multiple time zones preferred.
Benefits
Syneos Health offers a range of benefits, including career development and progression, supportive and engaged line management, technical and therapeutic area training, peer recognition, and total rewards program.