Description
We are seeking an Intermediate Professional to join our Document Controls team. You will support document management and control activities across Australia Mining projects, ensuring project documentation is accurately managed, maintained, tracked, and distributed in accordance with WSP's Way of Working, project procedures, client requirements, and industry best practices.
Responsibilities:
- Manage day-to-day document control activities for assigned mining projects.
- Register, distribute, track, and maintain project documents within EDMS platforms.
- Ensure all project documentation complies with project procedures, document numbering protocols, and governance requirements.
- Process document transmittals, submissions, revisions, approvals, and document closeout activities.
- Maintain project folder structures, metadata, and document registers within approved systems.
- Monitor document review cycles and follow up with project teams to facilitate timely document approvals.
- Support project teams in document management processes and system usage.
- Generate document control reports, dashboards, and status updates for project stakeholders.
- Assist in maintaining audit trails and document history records.
- Coordinate with engineering disciplines and project teams to ensure deliverables are correctly issued and controlled.
- Support document archiving, handover, and project closeout activities.
- Participate in process improvement initiatives to enhance document management efficiency and data quality.
- Assist in onboarding and providing guidance to new project team members on document control processes and systems.
- Ensure compliance with quality management requirements and project governance standards.
Skills & Competencies:
- Strong knowledge of document control principles and practices.
- Excellent organisational and document management skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines.
- Effective communication and stakeholder coordination skills.
- Strong analytical and problem-solving abilities.
- Ability to work independently while collaborating within multidisciplinary teams.
- Customer-focused approach with strong service orientation.
- Good understanding of project delivery and documentation requirements.
Technical and Professional Skills:
- Advanced knowledge of EDMS platforms including Aconex, InEight, ProjectWise, SharePoint.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience in setting up document control workflows, transmittals, and document review processes.
- Sound understanding of ISO-based quality management systems and document governance principles.
- Experience developing document control procedures, training materials, and user guides.
- Knowledge of project controls, project delivery, and engineering consultancy environments is desirable.
- Experience supporting mining, infrastructure, or major capital projects preferred.