Office & Accounts Administrator

MDD, a provider of niche forensic accounting services to the insurance and legal industries, is seeking an Office & Accounts Administrator to support its Bangkok office.

The successful candidate will play a critical role in ensuring the effectiveness and efficiency of the Senior Accountants and Partners.

Key Responsibilities

Office Admin

• Manage purchasing activities, office supplies inventory, and vendor relationships.
• Oversee day-to-day operations of the Bangkok office and coordinate with the Singapore Office.
• Maintain high professionalism, attention to detail, and operational efficiency.
• Coordinate travel arrangements, including transportation and restaurant bookings.
• Provide administrative support to stakeholders and team members.
• Assist with event and seminar materials, merchandise management, and client communication.

Document Management

• Manage and maintain company documents in compliance with Thai corporate and regulatory requirements.
• Ensure document accuracy, consistency, and proper record-keeping.

Finance / Accounting Admin

• Focus on Accounts Receivable and money collection.
• Coordinate with the Singapore Finance team on billing processes, invoice issuance, payment collection, and invoice follow-up.
• Support stamp duty submissions and related documents.
• Manage petty cash and expense reimbursement.
• Process timesheets and expenses reports.

IT Support

• Provide basic IT support and troubleshooting assistance for office equipment and devices.

Marketing

• Help plan and organise client events, such as coordinating with venues and catering.
• Review invitations and follow up with registrants.
• Prepare, manage, and purchase merchandise.
• Assist in presentation preparation as needed.
• Handle client enquiries.
• Maintain client contact database.
• Assist in external marketing requirements.

Skills, Knowledge & Expertise

• Minimum 3 years of experience in General Administration or Office Administration.
• Strong organisational skills with excellent attention to detail and the ability to manage multiple priorities effectively.
• Strong command of both written and spoken English and Thai at a business-professional level.
• Excellent communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
• Ability to work independently with a proactive and solution-oriented mindset.
• Results-driven with strong time management skills and a focus on operational efficiency.
• Comfortable working in a small team environment and collaborating across functions.
• Proficient in Microsoft Office applications (Excel, Outlook, Teams, and PowerPoint).

Benefits

• Market-competitive base salary
• Participation in the discretionary bonus plan
• Benefits package including private medical insurance, life and long-term disability insurance, and 18 days annual leave