Sr. Administrative and Finance Associate

Under the overall supervision of the Finance and Administrative Officer (MHD) and the direct supervision of the National Finance Officer (Health Data Monitoring and Reporting), the Senior Administrative and Finance Associate will be responsible and accountable for providing administrative and financial support services.

Responsibilities

• Generate financial reports from WAVE as the primary source of data for monitoring, analysis, and decision-making.
• Coordinate the production, enhancement, and standardization of financial monitoring reports using established templates for large-scale global migration health programs.
• Prepare and contribute to qualitative and quantitative analyses of financial data, providing inputs to support program and management decision-making.
• Assist in the review and analysis of financial transactions and monthly financial performance of global migration health projects.
• Coordinate the preparation and consolidation of monthly, quarterly, and annual financial reports for dissemination to Regional Offices and submission to Project Managers and governance bodies.
• Support the development, maintenance, and continuous improvement of financial monitoring and reporting tools, including dashboards, management reports, and key performance indicators.
• Support the coordination and prioritization of team activities and assigned workstreams, provide guidance to team members on established processes as required, and contribute to the continuity of operations during the absence of the supervising officer.
• Review new, supplemental, and revised budget submissions, in accordance with IOM policies and costing standards, provide inputs for consideration, and follow up as required.
• Consolidate budget submissions by validating, collating, and encoding data into standardized templates.
• Identify areas for process improvement and provide inputs to enhance efficiency, transparency, and compliance with IOM policies.
• Update and maintain Standard Operating Procedures (SOPs), work instructions, and financial process documentation.
• Support project activation procedures and financial closure activities for global migration health programs.
• Maintain organized filing systems for working documents and reports in OneDrive/SharePoint.
• Support audit processes by providing required documentation and assisting in the implementation of audit recommendations.
• Assist in the preparation of the monthly salary projection for MHD GSCS staff in the Global Shared Services Centre (GSSC) and Headquarters (HQ).
• Coordinate with Treasury on payments and with Revenue on accruals, receivables clearing, and adjustment entries.
• Support capacity-building initiatives by providing guidance and training support on administrative and financial processes within assigned work areas.
• Collaborate with field missions and internal stakeholders to support alignment of financial processes and reporting requirements.
• Perform such other relevant duties as may be assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field from an accredited academic institution, with four years of relevant professional experience; or,
• High School diploma with six years of relevant professional experience.
• Experience in financial monitoring, reporting, budgeting, accounting, or auditing;
• Experience in organizing, analyzing, and visualizing financial data for monitoring and management reporting is an advantage;
• Organizational knowledge and experience in migration health projects is an advantage.
• Sound knowledge of accounting systems, including Oracle ERP/WAVE or other enterprise resource planning (ERP) systems, generally accepted accounting principles, internal controls, and audit/review procedures;
• High level of computer literacy, especially in Microsoft Excel and PowerPoint applications; knowledge of other IT packages and their implementation is an advantage;
• Good analytical and problem-solving skills with an eye for detail; and,
• Excellent organizational and multi-tasking skills.