Description
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
Key Responsibilities
- Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.
- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage.
- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties.
- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards.
- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies.
- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows.
- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures.
- Participate in special projects and cross-functional initiatives as required.
Key Qualifications & Experience
Must-have requirements:
- 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.
- Experience with document management and operational workflows involving internal teams and external counterparties.
- Working knowledge of accounts payable processes.
- Ability to review, and maintain agreements and supporting documentation.
- Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance.
- Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting.
- Ability to manage multiple tasks and priorities within established procedures.
- Clear written and verbal communication skills.
- Experience with ERP, finance, or document management systems.
- Fluent English.
Preferred qualifications:
- Strong Excel or spreadsheet-based tracking and reporting skills.
- Experience participating in process improvement or special projects.
Benefits & Perks:
- Competitive compensation
- Career growth and learning opportunities
- Flexibility and ownership
- Collaborative and innovative culture
- Opportunity to work on impactful AI projects
- International environment and talented teams