Program Reporting and Coordination Assistant

The International Rescue Committee (IRC) is seeking a Program Reporting and Coordination Assistant to support the Program Coordinator in Peshawar, Pakistan.

Job Summary: The successful candidate will be responsible for program reporting, coordination, and support to the Program Coordinator and provincial MEAL team.

Key Responsibilities:

• Develop program reports for KP, collecting inputs from project teams and field staff.
• Review program reports from projects for accuracy, quality and completeness, and follow up on corrections.
• Forward reports on time to the country office, technical coordinators and project managers.
• Conduct field and outreach visits to collect program information for reporting.
• Identify and document best practices, success stories and case studies.
• Maintain updated program trackers, records and reporting calendars.
• Support the Program Coordinator with day-to-day reporting, including preparing updates, briefs and presentations.
• Take minutes and notes of meetings, including PSMT meetings, and follow up on action points.
• Manage internal communication between the Program Coordinator, provincial teams, department heads and the country office.
• Maintain organized records and files of provincial documents, agreements and correspondence.
• Schedule meetings and visits for the Program Coordinator and support their follow-up.
• Support the provincial MEAL team in data collection, including at field level.
• Take part in monitoring visits and help prepare monitoring reports.
• Help follow up on corrective actions and share monitoring findings with project teams.

Requirements:

• Bachelor's degree in social sciences, project or business management, development studies or a related field.
• Master's degree preferred.
• At least 3 years of experience in development or humanitarian programs, including program reporting and documentation.
• Experience with INGOs or UN agencies in Pakistan is preferred.
• Strong report writing and documentation skills, including minutes and notes of meetings.
• Good written and verbal communication skills.
• Well versed in the use of IT platforms and tools such as Microsoft Teams, Google Forms and Google Meet, and proficient in MS Office, including Excel, PowerPoint and Outlook.
• Ability to collect, organize and analyze program data and present it clearly.
• Ability to conduct field visits and work with communities and partners with respect.
• Demonstrated ability to manage competing priorities with initiative and sound problem solving.
• Highly organized with strong attention to detail.
• Performs effectively in fast-paced, dynamic environments.
• Reliable, supportive and able to keep information confidential.
• Self-motivated and able to work independently with minimal supervision.
• Flexible and composed under pressure and changing circumstances.
• Fluent in Urdu and English languages, speaking Pashto or other local languages of KP is desired.