Description
At the UK Health Security Agency (UKHSA), we have EO Business Support roles available. These roles play a vital part in our mission to protect the nation from health threats.
Successful candidates will join one of our diverse projects, programmes, or portfolio offices, with opportunities to contribute to initiatives such as:
- Supporting the delivery of major change programmes within UKHSA’s portfolio, aligned with the organisation’s strategic objectives
- Health protection projects or other public health initiatives
- Technology programmes or projects
- Infrastructure programmes or projects
- Organisational change and transformation programmes or projects
- Supporting the setup and delivery of new projects and programmes
Job Description:
The Business Support Officer will undertake a range of duties to support the CMA Programmes & Transformation Division as well as the Directorate as a whole by providing:
- Administrative Support
- Project Support
- Financial and Resource Management support
- Communication and Key Working Relationships with our stakeholders
Detailed Job Description and Main Responsibilities:
Administrative Support
- Provide comprehensive administrative support to one of the teams (PMO, Project Delivery or Business Change Management) within the CMA Programmes & Transformation Division.
- Act as a central coordinating point of contact for a range of business administration activities, leading on the delivery of key tasks.
- Communicate and engage effectively with a range of people, including internal and external staff and stakeholders.
- Responsible for the organisation of meetings and events, booking rooms and ensuring that attendees have the correct invitations and papers ahead of schedule.
- Support your team in producing accurate minutes and actions following meetings.
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.
- Participate in relevant internal working groups/projects, services and initiatives across the organisation representing the Team, Division, Directorate or Group.
- Contribute to effective information management and assist with the dissemination and/or collation of information/returns, in a timely manner.
- Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Use the functions of MS Office including Excel spreadsheets, databases, Word, and PowerPoint.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
Project Support
- Undertake project support responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools, for example JIRA.
Financial and Resource Management
- Provide support and information to aid effective management of budgets, including, time sheet checks, overseeing the placement and/or orders for goods and/or stationery using the MAPs system, receipt goods and maintain log of expenditure.
- Support the end of year / monthly close-down of accounts.
Communication and Key Working Relationships
- The post holder will develop effective working relationships and communicate regularly either by phone, email, Microsoft Teams or face to face with a wide range of stakeholders.
Personal and Professional Development
- Undergo the Government On Line Skills (GOST) programme of on-going development and education, including the annual appraisal process.
Benefits
- Salary of £28,574 - £37,737 per year
- UK Health Security Agency contributes £8,277 towards you being a member of the Civil Service Defined Benefit Pension scheme.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%