Description
As an Executive Assistant supporting senior finance leaders at WSP, you will play a pivotal role in enabling leadership effectiveness, operational excellence, and strategic execution across a dynamic and evolving organisation.
You will work closely with executive leaders, stakeholders across Canada and around the world, and a network of partners who are driving transformation, innovation, and growth across the organisation.
Key responsibilities:
- Act as a trusted partner to senior finance executives, proactively managing priorities, anticipating challenges, and ensuring leaders remain focused on strategic objectives.
- Orchestrate complex calendars, meetings, travel arrangements, and competing priorities across multiple stakeholders, functions, and time zones.
- Provide executive-level support in a fast-paced environment where priorities can shift quickly and responsiveness, adaptability, and sound judgement are essential.
- Coordinate leadership meetings and other working sessions, ensuring effective preparation, execution, and follow-through on actions and commitments.
- Build strong collaborative relationships with leaders, business partners, and administrative colleagues across Canada and globally to facilitate seamless communication and execution.
- Identify opportunities to improve processes, simplify administrative workflows, and leverage digital solutions and AI-powered tools to enhance productivity and effectiveness.
- Exercise the highest level of discretion, professionalism, and confidentiality when managing sensitive information and executive matters.
- Foster a collaborative team environment by sharing knowledge, supporting colleagues, and contributing to a culture of excellence and continuous improvement.
Requirements:
- Significant experience supporting senior executives within large, complex, and fast-paced organisations.
- Proven ability to anticipate needs, manage ambiguity, and operate with minimal direction while maintaining exceptional attention to detail.
- Strong executive presence with the confidence and professionalism to interact effectively with senior leaders, clients, and external stakeholders.
- Exceptional organisational, planning, and prioritisation skills, with the ability to balance multiple competing demands simultaneously.
- Highly collaborative and relationship-oriented, with a demonstrated ability to build credibility and trust across diverse teams and levels of the organisation.
- Flexible, adaptable, and resilient, with a positive attitude and a willingness to embrace change.
- Strong written and verbal communication skills in both English and French.
- Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
- Curiosity and enthusiasm for technology, including the use of AI-enabled tools to improve productivity, streamline work, and support executive effectiveness.
- Absolute commitment to professionalism, confidentiality, integrity, and sound judgement.
- Bilingualism (French and English) is required to collaborate effectively with teams, clients, and partners across Canada and internationally.
Compensation: $76,900 – $102,100