Description
We're building a world of health around every individual , shaping a more connected, convenient and compassionate health experience.
This is an exciting opportunity to provide executive administrative support to a high-level Executive in our Hartford, Connecticut office.
The ideal candidate for this position will sit in the Hartford, Connecticut office three days per week (Tues, Wed, Thurs) and have exemplary planning and time management skills and the ability to organize and manage calendars and keep scheduling operations running smoothly and efficiently.
Responsibilities
- Proactively manage and coordinate daily schedules, calendars, contacts, travel arrangements, meetings, conferences, and seminars.
- Arrange and schedule numerous meetings; maintain and update calendars; determine importance of meeting requests and schedule accordingly.
- Arrange travel and accommodations including comprehensive and detailed itineraries.
- Process reimbursement and expense reports in accordance with established policy guidelines.
- Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.
- Coordinate complex meeting/event preparation, set-up, and follow-up.
- Coordinate on-boarding and off-boarding of employees and consultants.
- Manage general office and administrative tasks.
- Manage department files, including electronic document systems.
- Edit presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritize and track deliverables, manage project timelines, deadlines and requests.
- Participate in meetings, take notes and disseminate information to relevant stakeholders.
Required Qualifications
- Proven ability to thrive in a fast-paced, high-pressure environment.
- Meticulous attention to detail with an unwavering commitment to accuracy.
- Demonstrated success providing high-touch, highly adaptable and proactive administrative support to senior executive leadership of at least 10 years.
- Advanced proficiency in Microsoft Office Suite.
Preferred Qualifications
- Polished interpersonal skills with a highly accommodating service-minded approach.
- Sharp organisational skills with the ability to anticipate executive needs.
- High degree of discretion and proven capability to manage strict confidential information.
Benefits
- Medical, dental, and vision coverage.
- Paid time off.
- Retirement savings options.
- Wellness programs.