Description
Capital One is seeking an experienced Administrative Support Assistant to work with multiple executives in a fast-paced tech-savvy environment at their Mexico City Tech Hub organisation.
You will be responsible for handling administrative tasks, managing schedules, arranging travel, creating expense reports, and disseminating information.
Responsibilities:
- Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritise schedules based on last-minute changes.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
- Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies, and social events.
- Prepare professional business communication documents, including memos, letters, and emails.
- Build and maintain good business relationships with executives and administrative staff across the organisations.
- Participate in general administrative duties, such as copying, distributing mail, ad-hoc projects, committees, and group events.
- Promote a fun and team-oriented work environment.
Basic Qualifications:
- Intermediate-advanced English fluency
- Bachelor's degree
- At least 2 years of administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
- At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3 years of calendar management supporting multiple executives
- At least 1 year of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Excellent written and verbal communications
- Excellent organisational skills