Description
AI Labs operates at the intersection of AI, product, engineering, company building, investing, and M&A.
We are building an AI-native operating model,not simply using AI as a productivity tool, but rethinking how work gets done when people, agents, data, and automation work together.
The Role: We are looking for an exceptional Executive Assistant to support a senior AI Labs leader whose scope spans multiple distinct roles across the organization,from M&A and investing to product, engineering, operations, and company building.
What You'll Do:
Operate as an AI-Native Executive Partner
- Use AI assistants, agents, and automation as a core part of how you work,not simply for summarization, but to organize information, maintain context, surface insights, and manage complex workflows.
- Build and maintain systems that create a reliable memory and context layer across meetings, decisions, relationships, commitments, and workstreams.
- Develop repeatable AI-enabled routines and automations that increase the effectiveness and scale of executive support.
- Understand the strengths and trade-offs of different AI tools and surfaces and determine which are appropriate for different types of work.
- Experiment with new tools and workflows as AI Labs continues to evolve its operating model.
- Serve as an early example of what an AI-native EA and executive support model can look like across AI Labs.
Manage a Complex Executive Portfolio
- Support an executive whose responsibilities span investing and M&A, product, engineering, operations, company building, and strategic advisory work.
- Maintain clear separation and context across distinct workstreams, stakeholders, entities, and confidential matters.
- Anticipate priorities, conflicts, dependencies, and information needs across a rapidly changing portfolio.
- Ensure the right people have the right context at the right time,without inadvertently exposing sensitive information.
- Manage a high volume of meetings, communications, decisions, follow-ups, and competing priorities with precision.
Be a Trusted Partner
- Exercise exceptional judgment when handling confidential, legally sensitive, commercially sensitive, and personally sensitive information.
- Build enough understanding of the organization to know when something is routine and when it requires additional care or escalation.
- Operate with a high degree of independence while knowing when to ask questions or seek guidance.
- Become a trusted point of continuity for the executive and the broader network of leaders, founders, operators, and partners around them.
Navigate the Organization
- Develop and maintain a strong mental map of AI Labs, Salesforce, portfolio companies, and key external stakeholders.
- Understand relationships, influence, decision rights, and organizational dynamics,not simply titles and reporting lines.
- Connect information and people across teams while respecting appropriate boundaries.
- Help the executive stay ahead of important relationships, commitments, decisions, and organizational changes.
What We're Looking For: We are looking for someone who combines outstanding executive support fundamentals with the curiosity and adaptability required for an AI-native organization.
- AI-native mindset.
- Exceptional judgment.
- High trust and discretion.
- Systems thinker.
- Organizational intelligence.
- Intellectual agility.
- Extreme attention to detail.
- Comfort with pace and ambiguity.
- Proactive ownership.
Preferred Experience:
- Significant experience supporting senior executives in fast-moving, complex organizations.
- Demonstrated experience managing highly confidential or sensitive information.
- Experience supporting executives across multiple functions, businesses, investments, or strategic initiatives.
- Strong familiarity with modern AI tools and demonstrated use of AI to improve personal or team workflows.
- Experience in technology, startups, venture capital, private equity, M&A, product, engineering, or similarly dynamic environments is helpful but not required.
- San Francisco-based or able to work closely with a San Francisco-based executive.
What Success Looks Like: Within this role, success means the executive can operate across an unusually broad portfolio without losing context, dropping important commitments, or creating unnecessary risk.
Over time, the EA should become a trusted extension of the executive: understanding the people, priorities, sensitivities, and relationships around the work while building AI-enabled systems that allow both the executive and the broader organization to operate with greater speed and leverage.