Description
ElevenLabs is an AI research and product company transforming how we interact with technology. They serve millions of users and thousands of businesses, including large enterprises like Deutsche Telekom and Meta.
As an Executive Assistant - Europe, you will be the operational backbone for senior leadership, managing calendars, coordinating across time zones, handling logistics, and owning day-to-day administrative tasks.
Responsibilities
- Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
- Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
- Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders
- Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly
- Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned
- Build structure, processes, and systems that scale with a fast-growing AI company
- Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed
Requirements
- Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation
- Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
- Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
- High emotional intelligence and discretion - trusted with sensitive information
- Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands
- Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them
- A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems
- High personal standards - the kind of person who cares about the quality of their output and holds the bar
- A valid passport and willingness to travel globally ~40% of the time
- Language requirement: Fluent in English (written and spoken). Proficiency in a European language is a plus.
What we offer
- Innovative culture
- Growth paths
- Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend
- Social travel: annual discretionary stipend to meet up with colleagues each year
- Annual company offsite: each year, the entire team comes together in a new location
- Co-working: monthly co-working stipend if you're not located near one of the main hubs