Description
We are seeking a Supply Chain Assistant to join our team in Astana, Kazakhstan. The successful candidate will be responsible for managing the resources management functions in Kazakhstan.
Job Description
Under the overall supervision of the Chief of Mission (CoM) in Kazakhstan and direct supervision of the National Resources Management Officer (NRMO), the Supply Chain Assistant will:
- Receive and consolidate procurement requisition forms, verify they have all required information, and obtain additional information as needed.
- Prepare tender documents, solicit bids and quotations, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers, prepare relevant documentation, and coordinate authorizations.
- Monitor status of open requisitions, follow up on timely delivery of goods and services, and coordinate with receiving units.
- Review vendor invoices, prepare payment requests, and coordinate with Finance for timely payment.
- Maintain physical and electronic records of all documentation through the procurement cycle.
- Conduct market surveys to identify potential new suppliers and participate in their evaluation.
- Keep track of contractual agreements and inform concerned parties for timely renewal.
- Provide technical information to staff on procurement-related instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Support coordination of transportation needs and drivers' movements.
- Monitor activities of contractors working on office premises.
- Support organization of meetings, workshops, and trainings.
Qualifications
- Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field with two years of relevant professional experience.
- High school diploma with four years of relevant professional experience.
- Certification in Procurement, Logistics, or Supply Chain Management is an advantage.
- Experience in procurement and logistics, working with vendors and service providers, and asset management.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- High level of computer literacy and ability to work with national and international institutions.
- Excellent communication and negotiation skills.
- Fluency in Kazakh, Russian, and English.
Benefits
IOM offers a comprehensive benefits package, including competitive salary, health insurance, and paid time off.