Description
We are seeking a Supply Chain Associate to join our team in Kingston, Jamaica. As a Supply Chain Associate, you will be responsible for carrying out various duties and responsibilities related to procurement, logistics, and supply chain management.
Introduction The International Organization for Migration (IOM) is a Related Organization of the United Nations and the leading UN agency in the field of migration. Established in 1951, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
Organizational Context and Scope Under the overall supervision of the Resources Management Officer (RMO) in Kingston, Jamaica, and the direct supervision of the National Supply Chain Officer, you will be responsible for:
Responsibilities
- Receiving and consolidating procurement requisition forms, verifying completeness of required information, and obtaining additional information as needed.
- Assisting supervisors in complex, higher-value purchases.
- Preparing tender documents, soliciting bids and quotations, and supporting the evaluation process.
- Monitoring the status of open requisitions, following up on timely delivery of goods and services, and coordinating with the receiving unit.
- Reviewing vendor invoices, preparing payment requests, and coordinating timely payment to suppliers/service providers.
- Creating and maintaining physical and electronic records of all documentation through the procurement cycle.
- Conducting market surveys to identify potential new suppliers/service providers.
- Keeping track of contractual agreements and informing concerned parties for timely renewal.
- Providing briefing and technical guidance to all staff in the office on procurement-related instructions and procedures.
- Performing supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Coordinating fleet operations activities, including preparation of daily vehicle schedules and monitoring of vehicle logbooks.
- Providing training and guidance to junior SCM staff.
Qualifications
- Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited academic institution with three years of relevant professional experience; or
- High School diploma with five years of relevant professional experience.
- Certification in Procurement, Logistics, or Supply Chain Management is an advantage.
Experience
- Experience in procurement and logistics, working with vendors and service providers.
- Experience with asset management processes.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
Skills
- High level of computer literacy.
- Ability to work with national and international institutions.
- Ability to prepare clear and concise reports.
- Excellent communication and negotiation skills.
- Ability to establish realistic resource requirements to meet IOM needs.
Languages
- Fluency in English is required (oral and written).
- Working knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) is considered an asset.
Contract Details
- This is a three-month contract with the possibility of extension, subject to organisational requirements, funding availability, and satisfactory performance.