Description
Under the overall supervision of the Head of Supply Chain unit in Afghanistan and the direct supervision of the Supply Chain Officer - Logistics, the incumbent will be responsible and accountable for supporting the coordination of fleet management activities for IOM Mission in Kabul, Afghanistan.
Responsibilities:
- Coordinate and monitor the day-to-day fleet operations of the office in accordance with IOM policies, procedures, security requirements and established fleet management standards.
- Receive, review and coordinate approved vehicle requests from programme and support units, prepare daily vehicle schedules, allocate vehicles and drivers, and ensure efficient utilisation of the fleet.
- Maintain and monitor vehicle logbooks, movement records, mileage, fuel consumption and other fleet-related documentation, ensuring accuracy, completeness and timely updating.
- Coordinate preventive and corrective vehicle maintenance, including servicing, inspections, repairs and follow-up with workshops and service providers to minimise vehicle downtime.
- Monitor the validity and renewal of vehicle registration, insurance, roadworthiness certificates and other statutory or organisational documentation and ensure that all vehicles remain compliant.
- Monitor fuel consumption and related costs, analyse consumption patterns and identify significant variances or irregularities for appropriate follow-up.
- Coordinate the reporting and documentation of vehicle accidents, breakdowns, damages and other fleet incidents and ensure that required follow-up actions are completed in accordance with established procedures.
- Assist with the procurement of vehicles, spare parts, repairs, maintenance and transportation services, including preparation of technical specifications, solicitation of quotations, bid analysis and provision of technical inputs during evaluations.
- Conduct market surveys and support the identification, evaluation and management of fleet-related suppliers, including workshops, vehicle rental companies, spare-parts suppliers and other service providers.
- Maintain complete and accurate physical and electronic fleet records and prepare periodic reports on vehicle utilisation, maintenance, fuel consumption, costs, availability and other fleet performance indicators.
- Support fleet planning and budgeting by providing information on vehicle requirements, operating and maintenance costs, replacement needs and disposal of vehicles in accordance with IOM procedures.
- Provide technical guidance and training to drivers, junior SCM staff and relevant office personnel on fleet management procedures, vehicle safety, documentation, proper vehicle use and compliance requirements.
- Perform other relevant supply chain duties as may be assigned.
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
- High School diploma with five years of relevant professional experience
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
- Experience working in an international organisation an advantage.
Skills:
- High level of computer literacy;
- Ability to work with national and international institutions;
- Ability to prepare clear and concise report;
- Excellent communication and negotiation skills; and,
- Ability to establish realistic resource requirements to meet IOM needs.
Languages:
- Fluency in English is required (oral and written)
- Working knowledge of Pashto or Dari is required.
- Fluency in all national language(s) are highly advantages.