Description
The Assistant to the Personal Assistant (PA) provides administrative and organizational support to the CEO's PA and assists in ensuring the efficient operation of the CEO's office.
The role supports scheduling, document preparation, travel coordination, meeting logistics, record management, and day-to-day administrative tasks while maintaining confidentiality and professionalism.
The successful candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide administrative and operational support to the CEO's PA
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Arrange travel, accommodation, and executive itineraries
- Prepare and format correspondence, presentations, reports, and other documents
- Organize and maintain confidential records, files, and documentation
- Coordinate communication and follow-up with internal and external stakeholders
- Assist in planning executive meetings, events, and business activities
- Track deadlines, action items, and administrative priorities for the CEO's office
- Serve as backup to the CEO's PA during absences, ensuring continuity of executive support
- Handle sensitive and confidential information with professionalism and discretion
- Support special projects and other administrative tasks as assigned
Qualifications
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, Management, or a related field preferred
- 2-4 years of experience in an administrative, office support, secretary, or assistant role
- Experience supporting senior management offices is an advantage
Skills & Competencies
- Excellent organizational and multitasking skills
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and manage priorities effectively
- Strong interpersonal skills and professional demeanor
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to handle confidential information with discretion
What's in it for you:
- Competitive salary and performance-based incentives
- Global Working Environment
- Ongoing training & career development
- Private medical insurance
- Supportive, entrepreneurial culture focused on growth, development, and collaboration