Description
WSP is currently seeking a Power Delivery Project Management Project Coordinator. This position will be based in Denver, CO, Boise, ID, Salt Lake City, UT, Billings, MT, or remotely from any mutually acceptable location in this region.
The Project Coordinator will provide advanced administrative and logistical support to project teams, promoting operational efficiency, documentation integrity, and cross-functional collaboration. The successful candidate will oversee complex assignments, interpret project plans, manage information workflows, and ensure timely execution of critical tasks.
Key Responsibilities:
- Develop and maintain detailed project logs, schedules, and status reports
- Coordinate the creation, formatting, and finalization of client deliverables
- Lead the administration and distribution of critical documentation
- Track project milestones and follow up with team members
- Manage internal documentation systems and repositories
- Serve as a primary point of contact for project-related inquiries
- Collaborate with Procurement and Finance teams to monitor project budgets and ensure timely payments
- Assist with data entry and verification for cost reports, timesheets, and vendor submissions
- Facilitate project meetings and prepare agendas, notes, and follow-up materials
- Support onboarding of project staff and coordinate required access, credentials, and documentation
- Assist in resolving administrative and logistical challenges
- Coordinate updates to project dashboards and reporting tools
- Provide support in audit and compliance reviews
- Ensure documentation related to safety plans, quality assurance, and regulatory requirements are maintained and distributed
- Contribute to the development and refinement of templates, procedures, and project coordination workflows
- Monitor the use of shared project resources
- Lead or co-lead administrative segments of large projects
- Serve as a resource and provide guidance to more junior staff
- Anticipate risks related to schedule, documentation, or compliance, and escalate appropriately
- Perform additional responsibilities as required by business needs
Requirements:
- High school diploma or equivalent
- Minimum of 5 years of relevant post-education experience
- Strong understanding of project lifecycles
- Demonstrated ability to independently manage multiple priorities
- Advanced proficiency with Microsoft Office Suite and project tracking tools
- Experience with documentation management platforms
- Knowledge of administrative controls related to contracts, invoicing, and procurement activities
- Strong attention to detail and commitment to maintaining data accuracy
- Ability to interpret and implement project coordination policies, procedures, and standards
- Professional communication skills
- Experience compiling data and generating reports
- Capacity to identify process inefficiencies and suggest enhancements
- Comfort navigating cross-functional relationships
- Strong problem-solving skills
- Skilled in time management and able to monitor and coordinate across multiple task owners and deadlines
- Ability to work independently with minimal direction
- Experience managing documentation associated with subconsultants, contracts, and permits
- Ability to maintain confidentiality and handle sensitive materials
- Track record of contributing to successful team coordination
- Ability to lead documentation audits or coordinate data gathering
- Willingness to support the development of junior staff
- Demonstrated reliability, initiative, and accountability
Benefits:
- Comprehensive suite of benefits focused on health and financial stability
- Coverage related to medical, dental, vision, disability, and life
- Retirement savings
- Paid sick leave
- Paid vacation
- Paid parental leave
- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings