Description
Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.
Key responsibilities include:
- Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last-minute changes.
- Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
- Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
- Communication & Ambassadorship: Circulating information, answering questions, and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.
Success in this role requires:
- Flexibility & Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.
- Resourcefulness & Autonomy: Proactively solving complex problems using strong judgment and influencing skills.
- Detail-Oriented & Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.
- Teamwork Mindset: Actively partnering with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.
Basic Qualifications:
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace
Preferred Qualifications:
- Associates Degree
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting multiple executives
- At least 1+ year of meeting and event planning experience
- Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Experience planning ahead and managing time effectively
- Excellent written and verbal communications
- Excellent organizational skills
This role is designated as a hybrid position. You are expected to adhere to Capital One's hybrid policy regarding required on-site presence at your designated office location.
The minimum and maximum full-time annual salaries for this role are listed below, by location: Plano, TX: $73,500 - $83,900 for Admin Support Assistant III McLean, VA: $80,900 - $92,300 for Admin Support Assistant III Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III Riverwoods, IL: $73,500 - $83,900 for Admin Support Assistant III