Description
The National Archives is looking for a Senior Personal Assistant to provide professional executive support services to the Chief Digital and Information Officer, an Executive Director at The National Archives.
The Personal Assistant will work proactively to manage the Director's time, maximizing their ability to focus on leadership and strategic activity. They will use their discretion to manage Director's diaries, monitor and respond to email inboxes, organize meetings and appointments, and control demands on Director's time.
We are looking for an exceptionally organized, adaptive, and confident communicator, ready to handle all kinds of situations with sound judgment and discretion.
Responsibilities
- Strong and confident communication skills – accuracy, attractive phrasing, and the ability to adjust tone in both speech and writing to deal with different kinds of people.
- Sound judgment, reputation for discretion, trusted, and able to maintain confidentiality. Knowing when and who to communicate sensitive information to.
- Minute taking - the ability to take accurate minutes of meetings, comprehending complex issues, including around compliance, ensuring there is a proper record that reflects decisions that have been made and the reasons for decisions, using clear and unambiguous prose.
- Evidenced Organizational skills - demonstrable ability to keep calm, juggle competing demands, and adhere to tight deadlines.
- Adaptability – readiness to deal with new situations and to persevere in seeking a solution, no matter how challenging circumstances may be, maintaining focus and good humor.
- Record keeping experience – paperwork, filing, keeping diaries, and dealing with incoming mail to make sure everything goes to the right place, and can be found quickly.
Benefits
- Salary: £33,000 - £38,000 per year
- Contributes £9,560 towards being a member of the Civil Service Defined Benefit Pension scheme
- Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe, and opportunities for training and development