Description
We are seeking an Assistant Facilities Manager to join our Operations team in London.
The successful candidate will be responsible for coordinating all administrative support to the Global Operations Director and the Office Services Managers and supporting the Facilities function for the UK.
Key responsibilities include:
- Acting as a point of contact for Operations and Office Services for internal and external communications and distribution of requests to appropriate persons
- Processing invoices on the online finance system, Chrome River, and dealing with general invoicing queries
- Managing the new starter and leaver processes for third-party contractors
- Coordinating contractor visits, ensuring appropriate documentation, permits, risk assessments, and method statements are received and maintained
- Assisting with managing various facilities contracts, including general stationery, interior and exterior plans, and landscape gardeners
- Monitoring KPIs and SLAs for third-party contractors
- Supporting the Procurement team in the compilation of RFPs, supplier evaluations, and onboarding for facilities contracts
- Managing workstation equipment requests
- Maintaining the HLC Global intranet site
- Organizing departmental events
- Taking part in new starter inductions
- Supporting sustainability initiatives
- Supporting with maintaining the Firm's ISO 14001 standard
The ideal candidate will have:
- Excellent administrative and organisational abilities
- Ability to assist with managing contracts, reviewing budgets, and standards
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Problem-solving skills
- Experience of managing suppliers
- Demonstrable experience in a similar role and level of responsibility
- Keenly developed sense of what constitutes excellent customer service
- Experience working in Facilities or Office Services departments
We offer a 35-hour workweek, flexible working patterns, and a hybrid working environment.
Salary is not specified.