Description
Job Overview
We are seeking an experienced Workplace Coordinator to join our Wolt Workplace team in Tallinn, Estonia. As a Workplace Coordinator, you will be responsible for ensuring our offices are properly set up for collaboration and focus, as well as implementing workplace programs that cater to a diverse population of onsite and remote employees.
Key Responsibilities
- Manage vendors and day-to-day implementation of policies, procedures, and programs to ensure well-managed buildings with a focus on functionality, comfort, safety, sustainability, and efficiency.
- Lead workplace programs, including food & beverages, lockers, mail services, space planning, reception experience, and workplace technology.
- Manage site-specific workplace projects and initiatives to improve the workplace.
- Streamline accessibility of our offices and services, ensuring spaces and services are easy to navigate and use.
- Promote a high level of employee satisfaction by responding to concerns and needs of occupants.
- Develop and maintain relationships with business leaders and local teams to understand their business functions and deliver workplace experience strategies.
- Coordinate activities, financials, vendors, and staffing required for current and future needs of the building, infrastructure, and operations.
- Establish, maintain, and manage vendor relationships and implement clear KPIs and contract management processes.
Requirements
- Experience in Office, Workplace, or Facilities Management in a global organization within a fast-paced and high-growth environment.
- Strong and passionate customer focus.
- Proven vendor management experience.
- Event management experience a bonus.
- Excellent written and verbal communication skills in English.
- Ability to work autonomously in a fast-moving environment.
Compensation
The successful candidate's starting pay will fall within the pay range of €2,000-€2,250 EUR per month.