Description
This is a Fixed term Contract role for 24 months that offers a unique opportunity to make a meaningful impact while gaining valuable experience.
The Executive Assistant will provide efficient and comprehensive executive, secretarial and administrative support to the SVP Head of Audit & Assurance(A&A) and the global A&A team.
Responsibilities:
- Provide comprehensive and proactive diary management for the SVP Head of Audit & Assurance, scheduling, coordinating and monitoring appointments to optimise priorities and use of time.
- Provide proactive diary and stakeholder-meeting support for senior A&A leaders across locations, including VPs, and coordinate recurring meetings such as Stakeholder meetings and meetings with their teams and direct reports.
- Understand concepts and methodology of work performed to deal with issues for the manager and in manager’s absence using initiative and knowledge to bring resolution.
- Monitor manager’s inbox and deal with incoming and outgoing correspondence in a proactive and timely manner, as required.
- Be competent in various company systems (e.g. CERPS/Fiori) to prepare and submit expense reports for designated A&A leaders and provide expense support to other colleagues when required.
- Co-ordinate international travel as required including preparation of itineraries and collation of documentation.
- Organise logistics for various meetings, conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
- Plan and coordinate A&A team events across locations, including Together Days, holiday events and regional activities supporting A&A Week.
- Provide administrative and logistical support for external conferences attended or led by A&A colleagues.
- Maintain all A&A email distribution lists and coordination/rotos, for A&A Connect meetings; confirm upcoming sessions and arrange replacement facilitators where required.
- Provide ad hoc support to the A&A team as requested, including assistance with procedures and logistics.
- Act as a point of contact for A&A colleagues and the wider EA/administrative community, providing practical support and troubleshooting company systems.
- Undertake ad hoc reports/projects as required and may provide project leadership for department initiatives.
- Provide flexible support to the global A&A team across locations and time zones, including the US, UK, Europe and Singapore, as required.
Basic Qualifications:
- Experience providing organisational and administrative support, including prioritising and coordinating work for multiple senior stakeholders across locations and time zones.
- Experience troubleshooting issues, navigating company systems, and maintaining continuity of support across global teams.
Preferred Qualifications:
- A willingness to work flexibly and to go beyond to provide support to the team.
- Excellent collaborator with strong relationships across the EA community.
- Strong relationship builder and team player.
- Proactive thinker and self-starter.
- Comfortable in collaborating with all levels of the organisation, with high level of awareness of interdepartmental relationships.
Work Arrangement:
- This role offers a hybrid working model, with a mix of on-site and remote work.