Description
We are seeking an experienced HR Specialist to join our Aviva Services Excellence Centre in Warsaw. The successful candidate will be responsible for the independent conduct of processes related to the legalization of stay and employment of foreigners in Poland.
Key Responsibilities:
- Conduct legalization processes for foreigners in Poland, including submitting applications for temporary residence and work permits
- Monitor the validity of residence permits and work permits, and update case statuses accordingly
- Provide information to employees on the process of legalizing their stay
- Collaborate with offices and public institutions on the legalization of work of foreigners
- Offer counselling on the employment of foreigners
- Monitor changes in immigration and labor market laws
- Provide administrative services for employees in HR, payroll, and benefits
- Maintain personnel documentation in accordance with labor law regulations
- Cooperate with an outsourcing company and other external companies in the field of HR
- Conduct onboarding trainings for new employees
- Enter data into the Workday system and report data for internal needs
Requirements:
- Good knowledge of Polish labor law, including wage calculation, tax regulations, and social security
- At least one year of experience in the area of legalization of employment and residence of foreigners
- Knowledge of legal regulations in the field of legalization of stay and work of foreigners in Poland
- Ability to independently handle administrative matters and contact with offices
- Independence in action, punctuality, and very good organization of work
- Proficient in spoken and written Polish and English
- Very good knowledge of MS Office, including Excel and PowerPoint
- Analytical skills and the ability to draw conclusions
- Knowledge of the Workday system is welcome
What We Offer:
- Contract of employment
- Performance Bonus
- Private medical care (ENEL-MED)
- Emotional support consultations
- Cafeteria system of benefits (e.g., MultiSport card)
- Additional parent privileges
- Employer-funded group insurance
- Employee Shares Plan
- Extra day off for birthday
- Paid time off to volunteer
- Additional leave acquired over the years in the company
- Wellbeing Leave - additional two weeks paid leave after 10 years of service
- Access to e-learning platforms
- Internal employee referral program
- Hybrid working model from Poland with a few days in Warsaw office per week