Description
WSP is seeking a Billing Portal Coordinator for their Ephrata, PA office. The successful candidate will work with the Billing Services Team, providing billing and administrative support to Regional Project teams.
The primary focus of this position is submitting invoices and supporting documentation through client portals, tracking submission status, and assisting with related administrative activities. The position will also provide billing support as needed.
Responsibilities:
- Submit final invoices and required supporting documentation through various client billing portals.
- Monitor portal submissions and assist with resolving submission errors, rejected invoices, or other administrative issues.
- Maintain accurate records of invoice submissions and statuses and assist with follow-up as needed.
- Provide general administrative support to the Billing team and Regional Project teams.
- Assist with the preparation of client-ready invoices using Oracle.
- Under the direction of the project team, make basic invoice revisions and adjustments as needed.
- Compile and provide supporting documentation (timesheets, expense reports, vendor and subcontractor invoices, etc.) as required by contract.
- Reconcile Oracle with either system-generated or spreadsheet-based invoices prior to finalizing draft invoices.
Qualifications:
- High School diploma
- Minimum of 1-3 years of relevant experience
- Good organizational and communication skills
- Good attention to detail
- Basic Excel skills
- Basic understanding of accounting principles, project accounting, and invoicing
Preferred qualifications:
- Associate's degree
- Previous experience with accounting software and/or Oracle
- Previous experience with client invoice portals, electronic invoice submission systems, or similar online platforms.