Description
We are seeking an Office Engineer/Assistant Project Manager to join our Project Controls & Technology Team. As an Office Engineer/Assistant Project Manager, you will report full-time to our client's office at 2 Broadway in Manhattan.
Responsibilities:
- Support the Project Manager in implementing the project vision and initiatives
- Develop and implement efficient workflow processes, monitor daily activities, and make modifications as needed
- Prepare, format, and distribute memos, letters, and reports
- Maintain accurate filing systems and ensure proper documentation of contractor records
- Manage documentation in SharePoint or similar Electronic Document Management System (EDMS)
- Coordinate timecard collection, prepare invoice packages, and monitor inventory of supplies
- Assist with internal documentation requests, scanning of program files, and preparation of meeting agendas and summaries
- Maintain shared folders, logs, and databases in coordination with the Data Administrator
- Track distribution of safety materials, toolbox forms, and compliance notices
- Support onboarding of new hires and provide backup support to Data Administrator when needed
- Consolidate daily reports, manage contractor access forms, and safety toolbox submissions
- Communicate effectively with project team members
- Develop and maintain spreadsheets and databases for correspondence logs and progress reports
- Generate presentations as directed by the Project Manager
- Foster strong client relationships
Requirements:
- Bachelor's degree or equivalent work experience (4 years in a business environment)
- Minimum of 3 years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization
- Ability to work onsite 5 days per week
- Experience working on Design, Pre-Construction, Construction, and Closeout or similar projects preferred
- Advanced computer and word processing skills using MS Office applications
- Excellent interpersonal, written, and verbal communication skills
- Ability to coordinate multiple high-priority deadlines and demonstrate flexibility when priorities change
- Excellent organizational and prioritizing skills with the ability to multitask
Benefits:
- Comprehensive suite of benefits including medical, dental, vision, disability, and life insurance
- Retirement savings
- Paid sick leave
- Paid vacation or personal time
- Paid parental leave
- Paid time off for bereavement, voting, and naturalization proceedings
Compensation:
- Expected salary: $99,840 - $116,480