Description
Job Overview
As the first point of contact for visitors, you will be responsible for ensuring a smooth and welcoming experience for guests, clients, and candidates at our Munich office. You will be part of the Core Operations team and play a vital role in maintaining the day-to-day operations of our office.
Daily Tasks
- Greet and assist visitors, clients, and candidates from check-in to registration and issuance of visitor badges
- Coordinate meeting rooms, calendars, and catering for interviews, client visits, and leadership meetings
- Manage the reception area, access processes, and security protocols
- Handle incoming and outgoing mail, courier services, and deliveries
- Administer the company's fleet management, including bookings, maintenance, and documentation
Requirements
- Relevant experience in front-of-house, hospitality, or reception roles
- Strong organisational skills and attention to detail
- High level of discretion and integrity when handling confidential data
- Proactive thinking and high sense of responsibility
- Fluent German and English language skills
Nice to Have
- Completed commercial or hotel-related training
- Experience with visitor management, access control, or fleet management systems
Benefits
- Competitive salary and stock options
- Relocation support up to €2,500 and 4 weeks temporary accommodation
- Annual training allowance of €500
- Health and wellbeing benefits, including gym membership and mental health support
- Regular company events and social allowances
- Extended parental leave and family support
About Helsing
Helsing is a defence AI company that aims to protect democracies by developing and deploying advanced technologies. We operate in a highly regulated industry with unique technical requirements and challenges.