Description
The Talent Acquisition Coordinator (TAC) is responsible for driving efficient and consistent recruiting operations that support the successful hiring of top talent.
By partnering with recruiters, hiring managers, and candidates, this role ensures a positive candidate experience, seamless interview coordination, and effective execution of pre-employment processes.
Key Responsibilities:
- Interview Scheduling & Coordination:
- Manage end-to-end interview scheduling across multiple regions and time zones
- Coordinate complex interview panels, including executive-level interviews
- Partner with recruiters and hiring teams to confirm interview structure, timelines, and logistics
- Monitor scheduling SLAs and proactively resolve conflicts, reschedules, and no-shows
- Candidate Experience:
- Serve as a primary point of contact for candidates throughout the interview process
- Communicate interview details, expectations, and logistics in a clear and timely manner
- Ensure a positive, professional, and high-touch candidate experience
- Manage interview reminders and day-of coordination support
- Recruiting Operations Support:
- Maintain accurate candidate data and statuses within Workday (or ATS)
- Support recruiters with requisition activity, interview tracking, and process updates
- Ensure timely documentation and dispositioning of candidates
- Track and follow up on interview feedback and next steps
- Pre-Employment & Offer Support:
- Coordinate pre-employment activities such as background checks and documentation
- Partner with recruiters and HR teams to support offer processes
- Monitor completion of pre-hire requirements and escalate issues when needed
- Process Excellence & Collaboration:
- Act as a key partner to recruiters and hiring managers to ensure efficient process flow
- Identify opportunities to improve scheduling, coordination, and candidate experience
- Adhere to defined SOPs, SLAs, and compliance requirements
- Support global operations in a fast-paced, high-volume environment
Required Qualifications:
- 1–2 years of experience in Talent Acquisition or HR Operations
- Strong organizational and time management skills with the ability to prioritize high-volume work
- Experience coordinating meetings, schedules, or logistics across multiple stakeholders
- Excellent written and verbal communication skills
- High attention to detail and accuracy
Preferred Qualifications:
- Experience supporting recruiting or HR processes in a corporate environment
- Familiarity with applicant tracking systems (e.g., Workday) and scheduling tools (e.g., Rooster)
- Experience working in a global or matrixed organization
- Ability to manage stakeholders across time zones
What's in it For You?:
- Hybrid Work Model: We've adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
- Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities.
- Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions.
- Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.