Business Administrative Associate I

We are seeking a highly motivated Business Administrative Associate I to join our Business Operations team at Ultima Genomics, a rapidly growing life sciences technology company. As a key member of the team, you will contribute to various administrative tasks to support the smooth operation of our Fremont, CA office.

Responsibilities:

• Coordinate office logistics, including ordering supplies, snacks, and lunch
• Prepare monthly reports for management review
• Manage company SWAG and employee recognition programs
• Organize company events, employee volunteer activities, and company-wide parties
• Arrange travel and manage associated reporting
• Monitor the company's voice message system and greet/escort guests
• Manage access cards, security systems, and photo ID badges
• Oversee employee onboarding and offboarding processes
• Handle incoming and outgoing mail and packages
• Maintain a neat and orderly office environment
• Manage company Certificate of Insurance (COI) process and vehicle policy programs
• Process employee timecards
• Support customer and external business partner visits
• Assist in scheduling business meetings and candidate interviews
• Help manage facilities and office equipment

Qualifications:

• Associate degree
• 2-3 years of office administrative experience
• Proficiency in Microsoft Office Suite and data entry
• Strong organizational and time management skills
• Ability to work in a fast-paced environment with composure
• Good communication and interpersonal skills
• Detail-oriented with focus on accuracy
• Regular attendance and punctuality
• Physical demands include standing, bending, crouching, pushing/pulling, and lifting up to 25lbs

This is a full-time onsite contracting position with an hourly pay rate between $27/hour and $30/hour, depending on skills, qualifications, experience, and location.